Standard Funding Conditions

Grants made under Cloudesley’s Church Grants Programme 2026-30 will usually be subject to our standard funding conditions.  These may be updated from time to time, but are currently:

  1. The Grant must only be utilised for the purpose(s) specified.
  2. The Grant should be spent promptly within 18 months of the date of this offer, unless otherwise agreed. If there is expected to be a delay, then the Church must notify the Charity and, depending on the circumstances, the Charity may agree to an extension.
  3. The Church must contact Cloudesley immediately to advise of any changes to the budget or circumstances of the work. The Church must not make any significant changes to the work prior to the grant being spent.
  4. This agreement is sent to the incumbent and the named person on the grant application form. Please liaise with all other interested parties in your Church and notify your PCC of the grant award and this agreement.
  5. Usually the grant amount will not be increased in the event of any overspend in the delivery of the work. However, additional top-up grants will be considered. Please contact the Grants Manager if you would like to discuss a top-up grant.
  6. Within six weeks of completing a funded project, the Church will submit a brief monitoring report, including a photograph or copy of a professional report signing off the works where appropriate. You can use Cloudesley’s Church Grants Monitoring Form (which will be sent to you when the final payment is arranged) or if you have already prepared a similar report for the Diocese or another funder for this work which covers the above points, you are very welcome to submit that to us instead. The report should include:
    1. The final total cost of the works/project, and confirmation that the grant is fully spent
    2. A brief assessment of the work that the grant supported
    3. An indication of the difference has the project made to the life of the church and the church community
    4. Any challenges or learning points from the project
    5. The details of any contractors, whether you would recommend them and why.
  7. The Church must promptly repay any money incorrectly paid to it as a result of an administrative error or otherwise.
  8. If at the end of the funded project/works any amount of the grant paid to the Church is unspent, within six weeks of completion the Church will contact the Charity to discuss this. Unless the Charity agrees otherwise, the unspent amount should be paid back to the Charity.
  9. The Church must ensure it demonstrates appropriate recording in its accounts, using the correct acknowledgement to “Cloudesley”.
  10. The Church is expected to comply with the Charity’s acknowledgement policy which is set out on the website
  11. The grant should not be accepted if the PCC has any reasonable grounds to believe that the building that the funded project relates to will be closed, or worship will cease within the building, in the next two years. In the event that the PCC becomes aware of a possible closure before the grant is completed, the PCC should contact the Charity immediately.
  12. There is an expectation that any equipment funded by the Charity will continue to be used by the Church for a minimum of five years or until the equipment no longer works, whichever is the shorter period. You must not sell or dispose of the equipment during this period without first getting our written consent. If you do sell or dispose of the equipment during this period, you may need to repay part or all of the grant to the Charity.
  13. Future grant applications will be reviewed against timely and accurate fulfilment of the above conditions.